A business meeting is an official gathering of individuals to transact business related to their common interests. They have specific objectives and are subject to rules and procedures to ensure they’re productive and fair. Business meetings can be held in person or via video conferencing. Making business meetings more efficient is possible by establishing an agenda and allowing time for discussion.
It is important to set the agenda for the meeting clearly and quickly so that all participants know what they must accomplish. The leader of the meeting must be able to specify the method of making decisions either by majority vote, consensus or the chairman alone – to avoid confusion as to who is responsible for which tasks. Make sure everyone is present before beginning the discussion. This allows them to fully engage in the conversation.
It is a common error to get caught up in trivial but urgent items to the detriment of topics whose significance is more longer-term. However, it is often remedied by setting a time frame for when discussion of such subjects will begin and sticking to it. It is also ideal to set the time frame for the meeting. Very few meetings are productive after two hours, and setting the meeting time to be shorter will save you time spent on secretarial telephone calls at the end.
Sometimes, a person has something to say, but is afraid of the opinions of others that he keeps his thoughts to himself. The chairman must be aware and encourage such contributions by expressing interest and delight in their worthiness instead of expressing gratification for their acceptance.
Recent Comments